Privacy Policy

YOUR PRIVACY

Forget Me Not Ceremonies Inc. (hereinafter “FMNC”, “we”, “us”, “our”) respects your privacy and is committed to safeguarding the Personal Information entrusted to us by consumers and potential consumers of our Services, including all those persons who have received a link to our Website or a particular webcast being broadcast on our Website, as well as persons who may engage in our promotional activities and/or who utilize any Services offered through our Website (referred to collectively herein as “Consumers”, “you” and related pronoun forms).

This Privacy Policy governs information collected in the course of the provision of our services made available on or through our website, http://www.forgetmenotceremonies.com, via our online platforms, or in any other manner (collectively, the “Website”). These services are hereinafter collectively referred to as the “Services”, and include funeral and other ceremonial webcast services, the design and production of related “legacy” products (such as electronic and hard-copy memory books), and other related services offered on or through the Website. 

This Privacy Policy describes how we collect, use and disclose your Personal Information. This Privacy Policy does not govern Personal Information about our employees, which is addressed by other internal FMNC policies.

FMNC recognizes the importance of obtaining consent where required by law for collection, use and disclosure of Personal Information. By submitting Personal Information to FMNC or our service providers, you consent to our collection, use and disclosure of such Personal Information for the purposes described in this Privacy Policy and as permitted or required by law.

This Privacy Policy may be changed from time to time to maintain compliance with applicable privacy laws, regulations and standards (within Canada or otherwise).

If you have any questions about our use of Personal Information, please contact our Privacy Officer designated under this Privacy Policy.

THIS DOES NOT APPLY IF YOU RESIDE IN THE PROVINCE OF QUEBEC. It is the express wish of the parties that the Privacy Policy, and any documents directly or indirectly related thereto, be drawn up in English. Any translation of the Privacy Policy is provided solely for your convenience and is not intended to modify the Privacy Policy. In the event of a conflict between the English version of the Privacy Policy and a version of the Privacy Policy in a language other than English, the English version shall prevail. Les parties ont exprimé la volonté expresse que la présente Politique sur la Protection de la Vie Privée et tous les documents s’y rattachant directement ou indirectement soient rédigés en anglais. Toute traduction de cette Politique sur la Protection de la Vie Privée est uniquement fournie pour votre commodité et ne vise pas à modifier les modalités de cette Politique sur la Protection de la Vie Privée. En cas de conflit entre la version anglaise de cette Politique sur la Protection de la Vie Privée et une version dans une langue autre que l’anglais, la version en anglais prévaudra. 

WHAT CONSTITUTES PERSONAL INFORMATION

Personal Information is any information about an identifiable individual, and may include information such as an individual’s name, home address and phone number, email address, age, sex, marital or family status, an identifying number, financial information, educational history, etc. Personal Information, however, may not include certain business contact information used for employment, business or professional purposes.

WHAT PERSONAL INFORMATION DO WE COLLECT?

Consumer Personal Information

We collect the Personal Information that we need for the purposes of providing Services to, and interacting with, Consumers, including the following purposes:

  • to deliver the Services and monitor their quality;
  • to receive payments for Services delivered;
  • to understand the needs and preferences of Consumers and respond to their requests;
  • to conduct research and statistical analysis in respect of our Service offerings and/or Consumer profile;
  • to administer and enhance Consumers’ relationship with us;
  • to manage and develop our business, including customization of our Services for current and future Consumers;
  • to communicate with Consumers in respect of actual and potential Services and products;
  • to comply with audit and legal requirements;
  • to engage in due diligence and carry out business transactions that may involve the purchase, sale or transfer of Personal Information, including the purchase, sale, lease, merger, amalgamation and/or any other type of acquisition, disposal, securitization or financing of a business or corporate person; and
  • any other purposes for which we have consent in accordance with applicable laws.

Personal Information is collected directly from Consumers when we make contact for the purposes of delivering the Services. We may also collect Personal Information about Consumers from other persons with appropriate consent or as authorized by law.

Personal Information may be collected at the time that the Consumer is forwarded a link to a specific webcast provided through our Website, at the time of sign in or at any other stage that you engage with the Website.

Payment and Credit Card Information

Some Services will require payments by credit card, debit card, or other electronic means. If you process such payments with us, you will be required to provide certain information for identification and verification, such as your name, credit, debit or other card number, card expiration date, and card security code.

In the event that you are directed to a third party payment gateway to make payments for any Services offered on the Website, the privacy policy, terms of use, refund policies, complaint mechanisms and any other applicable policies of the third party will govern any complaints or breaches in respect of information provided thereto. In other words, FMNC will not be responsible for any privacy breaches arising out of the use of a third party website linked or directed through FMNC’s Website.

Internet Protocol and Access Information

When you use our Website and Services, we will also receive usage data. This includes information about your interaction with our Website or other online platforms (for example, when you view or search content, create or log into your account, pair a device to your account, etc.).

We also collect data about the devices and computers you use to access the Services, including IP addresses, browser type, language, operating system, mobile device information (including device and application identifiers), the referring web page, pages visited, location (depending on the permissions you have granted us), and cookie information.

CONSENT AND WITHDRAWAL

FMNC shall seek your consent to collect, use and share your Personal Information, to the extent required by law. FMNC will assume you consent to us using and sharing your Personal Information, as permitted by law, if you choose to provide such Personal Information to FMNC for reasonable purposes associated with our Services.

You can withdraw your consent at any time by using your FMNC account settings (if applicable) or the mechanisms set out on the Website, or by contacting our Privacy Officer designated under this Privacy Policy. 

HOW WE USE PERSONAL INFORMATION

We use and disclose a Consumer’s Personal Information only for the purposes for which the information was collected, as described in this Privacy Policy, except as authorized or required by law. 

If we wish to use or disclose your Personal Information for any new purpose not included in this Privacy Policy, we will ask for your consent, unless consent is not required by the applicable law.

FMNC does not license, sell or provide Personal Information to third parties except as permitted by this Privacy Policy, as permitted or required by law, or with your consent. In addition, we may share your Personal Information with our direct and indirect affiliates (“Affiliates”), for use only in accordance with this Privacy Policy and/or as permitted or required by law.

FMNC may also share your Personal Information with its service providers in furtherance of the purposes described in this Privacy Policy, and will use contractual measures to restrict such service providers from using Personal Information other than to carry out the contracted-for services.

If some or all of the business or assets of FMNC is/are sold or financed, Personal Information may be disclosed under confidentiality restrictions for due diligence purposes. If FMNC’s business or assets are sold or financed, Personal Information may be used by FMNC’s successor entity if the use is in accordance with this Privacy Policy. Should such a transaction result in a transfer of ownership in the Personal Information, the privacy policy of the assuming party will be made available on the Website and will govern your Personal Information. FMNC is not obligated to communicate such a transfer to you; however, FMNC shall update the Privacy Policy if required as a result of such a transaction or if otherwise required by law.

LOCATION AND SAFEGUARDING PERSONAL INFORMATION

The security of your Personal Information is important to us.

FMNC processes and stores Personal Information at 225 Alison Blvd, Fredericton, NB E3C 2S5.

FMNC makes every reasonable effort to ensure that your Personal Information is accurate and complete. We rely on Consumers to notify us of any changes to their Personal Information that may affect their relationship with us. If you are aware of an error in our information about you, please let us know by contacting the Privacy Officer or our customer service personnel (if available and applicable), and we will correct it at your request on all our databases where reasonably possible. In some cases, we may ask for a written request for correction.

We keep your account / login information for as long as your account / login is in existence, or as may be required to operate your account. In some cases, when you give us information specifically for a feature of the Services, we delete the data after it is no longer needed for the feature. We also keep information about you and your use of the Services for as long as necessary for our legitimate business interests, for legal reasons, and to prevent harm, including as described above in this Privacy Policy.

We protect Personal Information with appropriate technological, physical and contractual measures in a manner appropriate for the sensitivity of the information. We make every reasonable effort to prevent any loss, misuse, disclosure or modification of Personal Information, as well as any unauthorized access to Personal Information.

When working with service providers and personnel, we instruct them to comply with privacy laws and with this Privacy Policy. We may use service providers in Canada, the United States and elsewhere. It is always possible that, despite our safeguards, your information may be or become accessible to law enforcement and national security authorities of the jurisdictions where our service providers are located. 

We use appropriate security measures when destroying Personal Information, including shredding any paper records and permanently deleting electronic records. We retain Personal Information only as long as is reasonable to fulfil the purposes for which the information was collected or for legal or business purposes.

We may also use service providers to adopt and maintain the appropriate level of security. Such service providers and personnel will be required to comply with privacy laws and with this Privacy Policy. 

Securing your Personal Information is our top priority. However, please note that there is no method of ensuring that the transmission or storage of data is 100% secure. We are an internet-based business and accordingly, it is possible that despite our best efforts and safeguards, your information may be accessible to law enforcement and national security authorities of jurisdictions where we may have a business presence or business associations.

HOW INFORMATION IS SHARED

We do not share your Personal Information except in the limited circumstances described below.

When You Agree or Direct Us to Share

You may authorize us to share your Personal Information with others, including third party payment gateways and other applications or platforms. For example, your Personal Information may be shared with appropriate third parties as necessary if you use our online store or contribution service. Use of your Personal Information by any third party will be governed by said third party’s privacy policies and terms. 

For External Processing

We are likely to transfer information to our affiliates, service providers, and other partners who process the information for us, by and under our instructions, and in compliance with this Privacy Policy, using appropriate confidentiality and security measures. This may occur in connection with customer support, information technology, payment processing, sales, marketing, data analysis, research, and surveys.

For Legal Reasons or to Prevent Harm

We may preserve or disclose Personal Information to comply with a law, regulation, legal process, or governmental request; to assert legal rights or defend against legal claims; or to prevent, detect or investigate illegal activity, fraud, abuse, violations of our terms, or threats to the security of Services, or the physical safety of any person.

In the event that any legal process (such as a search warrant, disclosure request, court order or subpoena) is initiated that requires disclosure of your Personal Information, we shall notify you of the same, except if we are prohibited from such disclosure by law. Where a court order specifies a non-disclosure period, we provide delayed notice after the expiry of the non-disclosure period. Exceptions to our notice policy include exigent or counterproductive circumstances, for example, when there is an emergency involving a danger of death or serious physical injury to a person.

We may share non-Personal Information that is aggregated, redacted or de-identified so that it cannot reasonably be used to identify an individual. We may disclose such information publicly and to third parties (for example, in public reports about use of our Services, and to our business partners).

EDITING OR DELETING DATA

Your account/login settings (if available) let you change and delete your Personal Information. For instance, you can edit or delete your data you provide and delete your account if you wish. You may also contact our Privacy Officer as indicated below for this purpose. 

If you choose to delete your account, please note that while most of your Personal Information will be deleted within 30 days, it may take up to 90 days to delete all of your Personal Information, as of the date recorded by FMNC and its backup systems, due to the size and complexity of the systems we use to store data. We may also preserve data for legal reasons or to prevent harm. 

If you object to the use or sharing of information on your email, you may opt out and unsubscribe by using the unsubscribe and opt out functions in our communications or on our Website, or you may contact our Privacy Officer as indicated below in this Privacy Policy.

If you are seeking access to certain information, please be aware that FMNC may not be able to provide access to information that constitutes confidential commercial information, that was collected in respect of the investigation of a breach of an agreement or of law, that is generated in respect of dispute resolution, or that otherwise may be withheld as permitted or required by law, or that may be subject to lawyer-client privilege or any other similar form of privilege.

INTERNATIONAL OPERATIONS AND DATA TRANSFERS

We operate internationally and may transfer information to the other countries for the purposes described in this Privacy Policy. Please note that the countries where we operate may have privacy and data protection laws that differ from, and are potentially less protective than, the laws of your country. You agree to this risk when you use the Website and/or our Services.

LINKS AND OTHER ASSOCIATED SITES/PLATFORMS

Our Website and platforms may contain links to other websites and platforms. We do not endorse or otherwise accept responsibility for the content or privacy policies of these websites and platforms. You should carefully review the privacy statements and other terms of use for such websites and platforms. Please be aware that these other websites and platforms may collect, use and disclose Personal Information in a very different manner from FMNC.

WHERE AND HOW TO CONTACT US

If you wish to file a complaint, make an inquiry regarding or obtain access to your Personal Information that we may hold, withdraw consent, or edit your information, or if you have questions about our policies and practices with respect to our Services and service providers, including any collection, use, disclosure or storage of Personal Information by our service providers in certain territories, please contact us at the address below.

Forget Me Not Ceremonies Inc.
Prospect Plaza Post Office Box 30106
Fredericton, NB E3B 0H8
Attn: Privacy Officer – Travis Avery
email: legal@fmnceremonies.com

CHANGES TO THIS PRIVACY POLICY

We regularly review our Privacy Policy and procedures, and this Privacy Policy may be changed from time to time. Please check back often so you will be aware of any changes to the Privacy Policy.